Automatically generate, email and download PDF documents with Gravity Forms and Gravity PDF.
DO YOU RUN OR MANAGE A BUSINESS?
We offer comprehensive integration services and can do the development and integration for you. You tell us what you need and we tailor a solution that meets your needs.
There are limitless possibilities when it comes to using Gravity PDF and Gravity Forms
Save Hours in Data Entry
You’ll never have to fill out documents by hand. The software automates the entire process for you.
Completely Digitise Your Paperwork
Go completely paperless, saving on printing costs, reduce waste and help the environment at the same time.
Never Lose a Document
As long as the original entry is available you will have access to the entry’s PDFs from your website.
Better Client Management
Your clients can complete one form and have multiple documents automatically generated, which means you’ll never forget to complete a document.
Your Software. Your Way
There’s no third-party APIs needed when generating your PDFs. You control the software and the documents it generates.
Password Protected Documents
Worried about security? You can easily password protect the PDFs with a 128-bit encryption and even let the user select a password when filling out a form.
Automatic Email PDFs
Automatically email the PDF when a user completes the form. Have it emailed to people in your organisation, the user, or both.
Paywall Your Document
Using Gravity Forms payment add-ons – like PayPal, Authorize.net or Stripe – you can restrict access to the PDF until after the payment is verified.
Gravity Forms allows you to show fields based on conditions you define in your form, and so does our software. You can even have completely different PDFs generated based on the user responses.
It’s not a feature of the software, but we pride ourselves on providing quality workmanship and support for our customers.
We can produce complex PDFs with multilingual support, custom fonts, tabular data and a range of charts
Existing PDF Documents
Need your document to be automatically completed and look exactly like an existing PDF? No problem.
We support all languages, including complex symbol-based languages like Chinese and Japanese, as well as right to left (RTL) written languages.
Page Size and Layout
Support for all standard page sizes – including A1 to A12, Letter and Legal documents – in portrait or landscape. It can even create custom page sizes.
Strong 128-Bit Encryption
Password protect your documents and feel secure knowing it is safeguarded with 128-bit encryption. You can also restrict what users are able to do with your PDF, including printing, modifying, annotating and copying.
PDF/A1-b and PDF/X-1a Compliance
Generating PDFs for archival or printing purposes can be enabled with the flick of a switch.
Using Gravity Forms Signature Add-On you can collect and display digital signatures on your documents.
Need that specific style to make your document pop? We can include custom fonts.
Want to offer a free sample document to your users? Protect your interests by watermarking your PDFs.
Headers and Footers
You’re in control of when and where your document’s headers and footers are displayed. Want to disable them on your document’s cover page? Again, not a problem.
Complex Tabular Data
Our software excels at generating table-based data, and will work to fit the table to your PDF page size correctly.
Charts, Barcodes and QR Codes
Using your form data (or any data source for that matter) we can create complex bar, line and pie charts. Along with that we can dynamically generate barcodes and QR Codes.
Harness the power of PDF annotations to provide further instructions to your users.
Table of Contents and Index
We can automatically generate a table of contents and index pages in your document.
Professionally printing your document? We can set mirrored page margins for odd and even pages.
Lots more Features
Include images in your documents (pre-selected or uploaded from your form), adjust the text alignment, create multiple columns and PDF bookmarks.
What does it cost?
Our pricing is split into two tiers based on clients who want to import an existing PDF and those who don’t. Depending on your requirements, either option could be a viable solution. When requesting a quote we will assess your project and choose the most beneficial to your needs.
Final pricing will be determined by our friendly staff once we’ve assessed your project.
Tier 1: Standard
Use our standard tier if you don’t want to overlay form data onto an existing PDF document. This method allows your PDF to dynamically expand to fit the user’s responses, and you can take advantage of features like the table of contents, index and mirrored pages. We can even include pages or posts from your WordPress site.
The quote is based on a PDF of medium-hard complexity. Contact a consultant to get an accurate quote tailored to your project.
Enter the total number of pages you expect your document will be.
Tier 2: Import PDF
Select this tier if you need to automatically fill out existing PDFs, such as government forms or contacts, with ease. The key consideration with this method is the document needs to have enough space for the user’s response to be overlaid. In some circumstances the Gravity Form might need to be modified to restrict the character limit, or the PDF might need to be tweaked. Unlike our standard tier, our pricing is calculated using a sliding scale based on the number of elements you expect to overlay on the document. An element includes single line fields, text areas and individual checkbox or radio button values.
|20-100 fields||$5AUD per field|
|101-200 fields||$4AUD per field|
|200+ fields||$3.70AUD per field|
Enter the total number of fields you expect to overlay onto your PDF.
What is included in your service?
We will install the Gravity PDF software (and any required add-ons) and ensure it is compatible with your web server. We then take an export of your Gravity Form and complete the PDF template on our development server. Finally, we install the PDF template on your website and test that it is functioning as per the agreed upon specifications.
What is not included in your service?
We don’t include Gravity Forms (you’ll need to purchase that yourself) or any of Gravity Form’s Add-Ons (including their payment gateways or signature software). And to keep our costs low we do not create your Gravity Form. You’ll need to ensure you create a form that captures ALL the information you need to include in your PDF document.
Why should we use your software over other competitors?
Our software will integrate seamlessly with your existing website, you have complete control over your data and there are no ongoing fees.
Are your services a one-time or recurring fee?
All our services are a one-time fee and there is no recurring payment to use our base software (Gravity Forms on the other hand does require a yearly fee to access support and software updates).
How do we pay for your services?
Once we have discussed your requirements and agreed on a price we will send you a link where you can pay your deposit. Payment can be made through either PayPal or Stripe.
How long does it take to complete and install the document(s)?
This all depends on the size and complexity of your project. Once we have all the details about your project we will indicate how long it should take to complete.
Generally, the initial work for small to medium projects are completed within 10 working days after receiving the deposit. You should then factor in the time for the review process and any changes and amendments that is required.
Do you offer rush services to complete projects faster?
No. We aim to understand the full details of a project and carefully plan around your requirements so you get excellent customer service and value for money. Rushing projects just doesn’t fit with this philosophy.
Do you offer money-back guarantees if we aren’t satisfied?
As each project is unique and we are charging for our services we cannot offer money-back guarantees. However, we put a lot of time and effort into ensuring we deliver a quality product that meets all the requirements discussed during the quoting phase.
When is the final payment due?
The final payment of your project is due after we have installed the PDF template on your website and you are satisfied the product meets the requirements we discussed. If the project has been deemed completed by us and you have not communicated any faults to us the payment will be due 15 days from the completion date.
Do your packages come with on going support?
Yes. If for any reason your PDF should stop working correctly due to a software issue with Gravity Forms or Gravity PDF we are more than happy to review and fix the problem. However, once signed off we don’t offer free on going support in regards to further modifications of your PDF document or form.
Can we make updates to the form once your PDF has been installed?
Yes. You can reorder your fields, add new fields or rename existing fields and it won’t affect the PDF. However, deleting any existing fields, or change the label / values of radio, select or checkbox options could affect your PDF.
Note, adding new fields to your form won’t automatically add it to your PDF document.
Can we make updates to the PDF your software generates once installed?
You will need a web developer with knowledge of HTML, CSS and PHP to make modifications to your PDF template as there is no GUI to make changes through your WordPress admin area. You are more than welcome to get in touch with us to amend your document, or outsource the work to another developer.
Do I need Gravity Forms installed to use your software?
Yes. Gravity Forms needs to be installed and activated to use this software.
Can I use other WordPress form-building plugins like Formidable Pro with your software?
No. The software is specifically designed for Gravity Forms.
Can we overlay data onto any PDF document?
As long as the PDF security settings allows us to print the document we are able to convert it into the correct format required. 99% of PDFs are compatible.
What are the software and server requirements for using your plugin?
You’ll need a web server with PHP5 (5.3+ is recommended), has MB String and GD Library installed and have a minimum of 64MB of RAM assigned to it (we recommend at least 128MB). While the software requirements include WordPress 3.9 or greater and Gravity Forms 1.8 or greater.
How secure is your plugin and who has access to the PDFs?
We make security a high priority and have put in place a system to prevent unauthorised access to the PDFs generated. To start with, no PDF stored on the server is accessible directly and it is protected with a .htaccess file (non-Apache servers will need to enforce this manually).
By default, administrators and editors have access to the Gravity Form entries, and by extension the PDFs. But this can be changed by modifying which WordPress roles have access to the gravityforms_view_entries capability.
Also, the user who created the entry has access to their PDF. If the user is logged in we will check if their ID matches the ID stored in the database. Otherwise we will match the entry against the user’s IP address.
How can we ensure our user’s data is secure?
There are a number of ways you can do this. Some of which include:
- Installing and using an SSL certificate on your website so that data travelling between your web server and user is encrypted.
- Password protect your PDFs using the plugins’ security settings (which uses 128-bit encryption).
- Use a database encryption plugin like Gravitate Encryption to do Symmetric and A-Symmetric Encryption between your application and database. Note: this plugin isn’t compatible with Gravity Forms search feature.
- Install security plugins like Wordfence Security and iThemes Security.
- Implement strong password policies and two-step authentication.
- Don’t send sensitive user information via email – which is an insecure form of communication. Alternatively, you can secure your email communication with PGP Encryption – note: this currently doesn’t support HTML-emails or email attachments.
This isn’t an exhaustive list, but should provide a good base for securing your data.
Does any of our data go through a third-party application?
No. Unlike other PDF solutions, none of your data leaves your website. The plugin is completely self contained and doesn’t ‘call home’.
Can the software generate active PDF form fields?
The software doesn’t reliably generate these fields so we have chosen not to support them. Also, active form fields are automatically removed from PDFs when used in our Tier 2 service.
Can We Keep Our PDF Form Fields?
Unfortunately no. Our software will strip out any active form fields in your PDF when it is processed.
What if we want to update our Tier 2 PDF?
As long as you don’t move the field positions in your PDF, and are just adjusting the PDF text, this is possible provided the PDF is converted to Acrobat version 4.0 (PDF v1.3). If you need to update more than the document’s text then you’ll need a PHP developer to re-sync the PDF template. You can get back in touch with us or contract a third-party developer to make these changes.
Do you offer Gravity Form design services?
No. To keep our pricing low we do not create the Gravity Form for you. Before we begin work on your project you will need to ensure you create a form that captures ALL the information you need to include in your PDF document.
The UK-based team behind the Easy Wills Online website love our software! Behind a paywall, Gravity PDF is used to create digital wills that, once correctly printed and signed, are legally binding in the UK. It’s the cornerstone of their business and a great example of how powerful our software can be.
Your team have rescued and delivered our vision from what had become a nightmare for a myriad of reasons.
At each stage you have communicated, understood, questioned and advised the best way forward when we have been undecided or at a crossroads in a design or functional decision.
It’s been a pleasure to work with the Gravity PDF team. We have big plans in this sector and other non-related areas and Gravity PDF and his team would be the first people we would wish to collaborate and work with.